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Job Code : GCIE-4556-01
Job Title : Administration Manager - Construction (Site + HO)
Department : Construction Execution & Site Management
Role Definition : Regional: Responsible, within the scope of the construction project, for coordination and execution of all administrative works and services to be rendered at the construction site with due consideration to maintenance, procurement, site security, project schedule and cost targets as well as local laws and regulations.
Key Role & Responsibility : # Projects: Clarification and investigation of local working environment, transportation and living conditions Travel bookings, visas, site vehicle rental, chauffeur services, taxis, etc. Provision of work and residence permits, ID cards, gate passes, etc. Management of accommodation and housing for Linde staff and external personnel Maintenance of accommodation, catering and camp Coordination of personnel transport onto/at site Timekeeping for Linde staff and external personnel (time sheets of staff/monthly working time recording) Verification of personnel site presence Verification of working time at site Support for head count in case of (emergency) evacuation/drills Preparation of a Site Book which provides Linde personnel with basic information for the respective construction site prior to travelling. It also gives an overview of the scope of the particular project and the project structure. Coordination of site offices and Temporary Site Facilities (TSF) maintenance Coordination of utilities and IT communication supply Coordination of local security and site access control maintenance Administration of local purchasing/procurement (temporary materials, office consumables, others) Establishment and administration of petty cash and bank accounts Administration of the site petty cash box and site account (only if delegated) Preparation of local procedures to ensure compliance with all relevant local tax requirements Support for processing of deficiencies/damage/insurance claims/notification of defects Preparation of back-charge procedure based on available resources (third parties, subcontractor, etc.) Notification of appropriate parties, functional unit Procurement Center India (GPCI) and other construction sites of the opportunity to reuse items and surplus material Support for sale of surplus materials/recyclable material and scrap to local recycling centers, dealers or other third parties # Process Management: Documentation and archiving of all transactions for reused surplus items and sales of scrap or recyclable material Documentation and archival of all written approvals, equipment lists, item/material lists, bids, receipts, invoices, weighing reports, etc. - Ensure compliance of all HSE policy and procedures. - Take care of self and others with respect to safety and work towards to achieve inter-dependent Safety culture.
Additional Responsibility : 1) Conversant with local laws, standards, and human resource function operations in medium to large Oil & Gas instrutries 2) Knowledge of handling site petty cash management in EPC project sites 3) Adequate expertise in communcation and coordination of multi nationals in construction sites. 4) Capability to manage projects up to criticality 3 5) Minimum experience of 15 years for General graduate
Education qualification & Experience : -Bachelor Degree/Diploma in Arts / Commerce / Business Administration - Minimum 15 years of experience in construction domain preferably in an EPC organisations including exposure of construction sites in India / abroad. -Knowledge of Projects in Hydro-Carbon /Oil & Gas / Refinery / Petro-Chemical plants. - Hands on Experience & Knowledge construction site set up & demobilisation, labour & industrial relations - Good Adminstrative Skill essentail. - Capability to manage projects up to criticality 3
Technical Knowledge : Up to date knowledge on HR/IR regulations and compliance documentations with Reputed Organizations. Working in SAP administration
Preferred SkillSet : Secretarial tasks in large EPC Organization's Facility set up in large construction sites. Handling of Construction requisitions and Site Accounts
Targeted Industries : Large EPC organizations in Oil & Gas Industry Manufacturing Units in Petrochemical Industry
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